HRIS- human Resources Information System
HRIS- human Resources Information System
What is an HRIS?
Human Resource
Information System (HRIS) is a software system that combines HR activities and
data into a single database. It helps firms to manage and automate a wide range
of human resource functions, including recruitment, employee onboarding,
performance management, training and development, benefits administration,
payroll, and more. HRIS software provides a broad set of features for
simplifying HR operations, increasing productivity, and making better decisions. (Erik
van Vulpen, 2023
HRIS
stands for Human Resources Information System. The HRIS is a system that is
used to collect and store data on an organization’s employees. In most cases,
an HRIS encompasses the basic functionalities needed for end-to-end Human
Resources Management (HRM). It is a system for recruitment, performance
management, learning & development, and more. An HRIS is also known as HRIS
software. This is a bit confusing as it implies that different systems can have
different software running on them. However, this is not the case. The HRIS is,
in essence, an HR software package
The four types of HRIS are:
- Operational HRIS. HRIS
functions that help stakeholders perform certain operations are commonly
referred to as Operational HRIS. ...
- Tactical HRIS.
- Strategic HRIS
- Comprehensive HRIS
(Figure1- )
As your team grows and the need to organize sensitive
employee data becomes more apparent, implementing an HRIS for your company
becomes more important. Here are five major benefits of using an HRIS.
1. It keeps everything organized.
Before the days of cloud storage and high-speed
computing, HR professionals had to collect, organize and retrieve employee data
by hand. This usually meant relying on physical documents, bulky filing
cabinets and time-consuming manual processes. Leveraging modern technology, an
HRIS creates an easily searchable database of items that administrators can
access in seconds.
2. It frees up HR professionals to handle
more important tasks.
Since an HRIS mitigates the tedious aspects of HR, it
allows your HR leaders to work on new initiatives that could benefit your
overall company. A good HR department will be able to react to employee trends
more easily and work on fostering a company culture that increases morale and employee retention rates
3. It ensures regulatory compliance.
As a small business owner, you are beholden to local,
state and federal regulations. Any other major HR-related legislation, a good HRIS assists your team in
ensuring the company stays on the right side of the law and away from costly
penalties.
4. It helps HR staff work efficiently.
With the ability to file, retrieve and edit employee
information quickly, an HRIS package allows your HR professionals to do their
job without all the tedium and repetition. What used to take minutes or hours
could be trimmed down to seconds, as requests are approved, timecards are
validated and payroll is processed in moments. This can be even more beneficial
when managing remote employees or hybrid staff.
5. It makes the company look good to
employees.
You may think that your non-HR employees won’t notice
a difference once you implement an HRIS, but that’s not true. A good HRIS will
be immediately visible to any new hires since the platform can help with the talent
acquisition and onboarding process, while existing employees will be able to manage
their time cards and request vacation time more easily through the system. By
investing in an HRIS, you can show your employees that you’re willing to invest
in them.
Importance of
HRIS
If you work in human resources, you are all too familiar
with the myriad duties and processes that you must regularly remain on top of.
When you deal with distant teams, bigger staff bases, high turnover, and other
factors that lead to more complicated procedures, it might feel like a mountain
of work every day. An HRIS will be quite helpful in this situation to
complement and streamline your total HR burden.
With an HRIS, the Human Resource department can
effortlessly manage employees and employee data within the vast computer
system, allowing them to reallocate their energies toward more important
overarching goals
References
Perucci, D., 2020. www.bamboohr.com. [Online]
Available at: https://www.bamboohr.com/blog/what-is-an-hris
resources.workable.com, 2021. resources.workable.com. [Online]
Vulpen, E. v., 2022. www.aihr.com. [Online]
Available at: https://www.aihr.com/blog/human-resources-information-system-hris/[Online]
https://www.sap.com/products/hcm/employee-central-hris/what-is-hris.html
[Online]
https://www.businessnewsdaily.com/15889-what-is-a-human-resource-information-system.html [Online]
Four types of Human Resource Information Systems are new to me. HRIS is very important to all organizations that have the capacity to implement it. well-explained blog post, Thanks for sharing it with us.
ReplyDeleteHRIS gives more accurate information to the management to make timely decisions.
ReplyDeleteWith modern HR practices HRIS do big role, your attempt to explain it is great.
ReplyDelete